Tips & Tricks

Modifying Text Attributes in a PDF using Acrobat 7

May 18, 2005


You can modify properties of new text as well as text already in the document, including:

  1. Font and font size
  2. Fill and stroke options
  3. Font embedding and subsetting
  4. Spacing between words and characters
  5. Baseline adjustments

With the TouchUp Text tool, first click the row of text or select the words or characters you want to edit. Then right-click/Controlclick the text to open the shortcut menu and choose Properties. The TouchUp Properties dialog opens (Figure 85a).

TouchUp Properties dialog

Figure 85a. Change the properties of the text in the TouchUp Properties dialog.

Click the Font pull-down list and choose a font if necessary. The fonts used in the document appear first; other fonts on your system are listed below a blank space (Figure 85b).

Choosing a font

Figure 85b. Choose a font from the TouchUp Properties dialog.

Adjust other text attributes as desired and as the font's attributes allow, shown in Figure 85a. As you make adjustments, the changes are automatically previewed in the selected text. Click Close to dismiss the dialog and apply the settings.

Editing Text

Sometimes it's simpler to modify a source document than it is to edit text on the PDF document. But for small or simple text changes, you can work in Acrobat. Acrobat offers three different tools to work with text.

Use the Select Text tool to select text for copying and pasting into another document. On the Advanced Editing toolbar, use the TouchUp Text tool to modify and edit text, or to add new text to a page. You can also use the Text Box tool on the Advanced Commenting toolbar, discussed in Chapter 14.

The Look of Letters

It can be great fun to experiment with the text attributes and change the way your text looks, but be aware of how you are changing the effect of your document. As professional page designers know, the appearance of the text influences readers almost as much as the content itself. Fonts communicate messages, and even something as subtle as character spacing can give a different feel than you intended. Wild changes like adding strokes and fill colors to your text can tilt a document on its ear -- which may be just what you are looking for.

Excerpted from "Adobe Acrobat 7 Tips & Tricks: The 150 Best" by Donna Baker. Copyright (C) 2005. Used with the permission of Pearson Education, Inc. and Adobe Press.

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