Want to share a portfolio, set of policies, document archive, or any other set of PDF files? Publish the files on a CD that you can distribute to others. Features in Adobe Acrobat 7.0 Professional make it easy for you to prepare the documents so that recipients can find what they want.
Choose the PDF files you want to include.
First, decide which files you want to include. You can use Organizer to find the documents, even if you haven't added them to a collection folder. Choose File > Organizer > Open Organizer in Acrobat 7.0. Then, if you want to include files from a collection, click the collection name; otherwise, click on History categories or browse the My Computer category to find the files that you want to include. Acrobat displays the file name and location in the Files pane and thumbnails of the pages in the Pages pane.
Though you cannot copy a file to a different location on your hard disk within Organizer, you can quickly find your PDF files and note their locations.
Arrange the PDF files.
Create a new folder on your hard disk, and then copy the PDF files that you want to include into that folder. Arrange them in the order in which you want them to appear on the CD, within the subfolders you want to use.
Add metadata to the files.
To make it easier to search for specific PDF files on the CD, you can add metadata, additional information about the document, to each file. In Acrobat, choose File > Document Properties. Verify the author and topic, and add keywords. To include more detailed information, click Additional Metadata.
OK, so you want to stamp your document. Maybe you need to give reviewers some advice about the document's status or sensitivity. This tip from author Ted Padova demonstrates how to add stamps with the Stamp Tool along with related comments.