Tips & Tricks

Setting Your Own Page Numbers

August 09, 2003


A new feature of Acrobat 4 is the ability to create custom page numbering.

If you have created a single PDF from several different sources and the page numbering in these pages is all out of order or doesnt flow, then you can use the 'Number Pages' feature to create a 'virtual page' numbering scheme.

This page numbering doesn't get written to the actual page of the PDF document, instead it's displayed in the Page Display box in the status bar, and used when referencing the pages.

Select 'Number Pages...' from the 'Document' menu (see Figure 1.1). The first option in this dialog box is the page range you want to affect (All or Single Page ranges). The next set of options is the numbering format (Roman, Numeric, Alpha Numeric), prefix of the number (if you want to display a word before the number, eg Page#: ) and the starting number of the section (see Figure 1.2).

Figure 1.1

Figure 1.2

The last option is 'Merge With Previous Section', this option allows you to combine many different page numbering sections you may have created (using this Number Pages feature) into a single (or multiple) numbered section(s), if you use this option and specify a page range that already has a page number system in place then that section will be covered by the new section's numbering.

Once you have selected your options and clicked the OK button you will notice that the Page Number Display box at the bottom of the screen will now display your settings (see Figure 1.3). You will also note that your named destinations will now show the new page numbering scheme.

Figure 1.3

Note: When referencing the pages in your PDF (named destinations, printing, deleting etc) you can use your numbering scheme or use the physical page numbers (1,2,3 etc).

Copyright Dave Wraight & Planet PDF. No unauthorised reproduction, distribution or publication permitted.

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