Learning Centers

Why send a PDF?

April 01, 2004

Advertisement
Advertisement
 

Editor's Note: This article is part of the Introduction to Acrobat & PDF Learning Center

There are lots of reasons to think about the files you email to other people. Of course, first and foremost, you want to know that they can read the file when they receive it. That's a good place to start - and a good reason to start with PDF.

Dependability

When you make a PDF file and view it, you know that page will appear exactly the same way to your recipient. No guessing about page-breaks. No worries about table formatting. If it looks good to you, it will look good to them too.

No Viruses!

Unlike some OTHER file formats, PDF files are almost never a concern when it comes to viruses, spyware, or any of the other nasty concoctions that float through your browser. A PDF is pretty straight-forward. Anything else is there by design of the author - so you basically have nothing to worry about.

Small file size

Entire networks are slowed by the passage of email and rapidly ballooning email attachments. Heedless of bandwidth, many users throw unwanted and unneeded megabytes of Power Point and Word and JPEG and TIFF files out into the email servers of the world... many of which choke and groan under the pressure. IT administrators have responded by limiting or prohibiting email attachments... but this just means bounced emails, frustration and lost time.

With PDF, the document creator may choose a preferred level of image-quality, then make the smallest possible file for that document. It's as simple as that.

Built-In Functionality

One of the great things about PDF are the built-in navigation features that are easy to add and use. Bookmarks are invaluable for longer documents, and handy for short ones too. Hyperlinks get users back to a website. And form-fields allow you to type directly onto a form.

PDF has immense power, and small improvements to the way PDF files are created and used can mean tremendous savings in time and effort.

Planet PDF's Tips are a great place to start for lots of specific improvements to your PDFs.

PDF In-Depth Free Product Trials Ubiquitous PDF

Debenu Quick PDF Library

Get products to market faster with this amazing PDF developer SDK. Over 900 functions and an equally...

Download free demo

Two Passwords Are Better Than One: The Low-Down On PDF Security

For people who don't spend their time looking at PDF files in text editors*, PDF security is a sometimes misunderstood beast.

For example, those document restrictions that PDF files sometimes have -- no Printing, Content Copying, Page Extraction, etc -- are essentially useless unless the PDF also has a User Password.

January 09, 2014
Platinum Sponsor



Search Planet PDF
more searching options...
Planet PDF Newsletter
Most Popular Articles
Featured Product

Debenu PDF Aerialist 11

The ultimate plug-in for Adobe Acrobat. Advanced splitting, merging, stamping, bookmarking, and link control. Take Acrobat to the next level.

Features

Adding a PDF Stamp Comment

OK, so you want to stamp your document. Maybe you need to give reviewers some advice about the document's status or sensitivity. This tip from author Ted Padova demonstrates how to add stamps with the Stamp Tool along with related comments.