Winners in promotional contest for 'Adobe Acrobat 6 Tips and Tricks'
Book by Donna Baker, from Peachpit Press

10 May 2004

Acrobat 6 Tips and Tricks

This contest is now CLOSED!

We teamed up with the good folks at Peachpit Press to give away 8 free copies of "Adobe Acrobat 6 Tips and Tricks: The 100 Best" by Donna Baker to randomly selected members of our global community. All eight weekly winners, and their submitted tips, are published below.

See several sample tips from the book previously published on Planet PDF:

ALSO: See the book's complete Table of Contents.

Final List of Winners

QUALIFYING QUESTION: Briefly describe an Acrobat-related tip (version 5 or 6) you've read or learned and that you've found particularly useful, and explain why.

  • Mike Thoirs
    Data Support Engineer
    RS Components
    Corby, England, UK

    A: TIP -- "You need to add text to your PDF document, but it's not always obvious how."

    1. Select Touch Up Text Tool
    2. Place Cursor at point of insert
    3. Hold down Ctrl Key While Clicking Left Mouse Button

    "You can now type or paste text directly into your document."

  • Kristen Kuefler
    Technical Writer
    Bank of Montreal
    Toronto, Ontario, Canada

    A: TIP -- "Extracting Pages"

    "On a previous contract, I was writing a set of documentation for a large, national program developed in collaboration by several provincial government bodies. As you could guess, each provincial group had its own specific needs for content/structure. Rather than having to create separate, unique PDFs for each group from scratch (I used FrameMaker to create the original files), I was able to provide the information each group needed quickly and easily using extract pages. Prior to working on that project, I had never extracted pages, and had no idea how useful it could be."

  • Brian Peterson
    Bowles, Rice. McDavid, Graff & Love, LLP
    Martinsburg, WV

    A: TIP -- "(Acrobat 6) Instead of using the extract command to copy non-consecutive pages from a source PDF into a new PDF, follow these steps:

    1. Open the source PDF
    2. Click on the PAGES tab
    3. Select the first page you wish to extract for your new document
    4. Select Options>Extract to extract the page into its new file
    5. Click on the PAGES tab of the new document
    6. Select Window > Tile > Vertically to position the two PDFs side by side with PAGES tabs open
    7. Click on the desired pages from the PAGES area of the source file and "drag and drop" them into the PAGES area of the destination file.

    You can CTRL+click to select multiple nonconsecutive pages in your source file and drag them all at once into your destination file. This process copies the desired pages into the destination file and leaves the pages in the source file intact. This method also allows more versatility in that the pages need not be consecutive, and you can insert them in any order you like into your destination file.

    I find this method much easier than using the extract command. In the related AcroTip, the author suggests grouping pages in the source document and extracting them consecutively to a new document or, for larger documents, extracting groups of consecutive pages and then recombining them into one new document. This is more confusing and less efficient than the method I use. The only time using the extract command in this way saves time is when you want to delete the pages you have extracted from the source file (which is rare). Extract gives you the option of deleting the pages you have extracted, which saves you a step."

  • Patt Wagner
    Graphic Designer, System Design and Development
    Department of Community Affairs
    Atlanta, GA

    A: TIP -- "I have to repurpose print documents for on-line use. Sometimes that includes rearranging PDFs or combining them. The tip I read about was dragging and dropping thumbnails to do that. It was such a great tip that I e-mailed how to do it to my whole system development office."

  • Dennis Newman
    General Manager, Information Technology Services
    PFS Corporation
    Madison, WI

    A: TIP -- "The Acrobat tip that I have found most useful was 'Creating Dynamic Stamps' by Lori DeFurio, Developer Evangelist, Adobe Systems. I was with Lori at the Acrobat conference, and we worked together with a small group to get this working in Acrobat 6 Pro. My company used these custom dynamic stamps on a daily basis, and it has made the workflow go much smoother."

  • Mark Clarke
    Managing Director
    Welwyn, Herts, UK

    A: TIP -- "Designing forms is so much easier in 6.0 Pro due to the 'Duplicate' tool. Instead of having to copy then paste fields & buttons to other pages/PDFs and then manually adjust their position using grids lines and snap-to-grid, you can now select duplicate and it copies the fields in exactly the same position to other pages. Even when using snap-to-grid, there are sometimes small variations between pages and the buttons do not get placed in exactly the correct position. However, 'Duplicate' ensures the fields/buttons are in exactly the same place on each page and is far more aesthetically pleasing to the user (and form designer!)"

  • Trevor Webb
    Technical Author/Trainer
    Thomas Swan Scientific Equipment Ltd.
    Cambridge, England, UK

    A: "The best AcroTip to date that I've learned is to modify Bookmark properties to improve navigation around a long document. I write manuals for Semiconductor equipment that are around 250 pages long, and at present are still produced in Word. There are around 4 layers of Headings used, from Chapter Title, down through Level 1, 2 and 3 headings.

    By taking the bookmark structure, selecting the Chapter level of bookmarks, then right clicking on the Bookmark, and selecting 'Properties' will give the Bookmark properties pane. Use the Appearance box at the bottom to change the colour and style - I use Blue and Bold for chapter titles to break up the chapters, and Red and Bold for my table of contents.

    The immediate effect is to improve Navigation, especially if your Open Options (under 'File', 'Document Properties' ) are set to Bookmarks and Page for the Initial View."

  • Jaime Ash
    Senior Engineer
    Santa Clara, CA

    A: "Sometimes I need to add a blank page to a pdf file. I do this by duplicating an existing page (Ctrl-drag the page thumbnail icon of an existing page). Then using the Object Touchup tool, I select everything on the page and delete all the objects. No JavaScript involved."


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