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PDF Tips & Tricks Archive

Our tips articles are archived in a series of categories for easy access. Select the category to the left to display only the articles related to that category.

Flatten PDF documents in Acrobat

Dan Shea

One long-standing benefit of the PDF format is that it allows users to send documents for review in an uneditable format, so what happens to this property when editable objects like form fields, text annotations, comments and stamps are added to the document? Luckily, it's still possible to distribute the files in an uneditable format by flattening these objects to become part of the document.

Enterprise & Government   June 07, 2006

Tiling PDF documents across two screens in Acrobat

Dan Shea

One way to save time, particularly if you find yourself needing to cross-reference documents is to view multiple documents concurrently. Unfortunately, this can be unwieldy if you only use one screen. Luckily, dual monitor users have another powerful option at their disposal. They can use the 'Acrobat Monitors' option to tile two or more documents across the full width of their desktops.

Enterprise & Government   May 25, 2006

Quickly open PDF Web links

Dan Shea

Did you know that Acrobat 7 allows users to open Web links within either Acrobat (effectively capturing the Web page on-the-fly) or a Web browser like Internet Explorer or Firefox? What's more, users can open Web links in a flash with some nifty keyboard shortcuts.

Enterprise & Government   April 27, 2006

Creating PDF Document Collections

Dan Shea

Tired of losing track of your PDFs? Why not build a document collection in Acrobat? The Collections feature in Acrobat's Organizer allows users to group PDFs arbitrarily, arranged by project, type of content, client, etc.

Enterprise & Government   April 04, 2006

Spell Check your PDF Comments & Form Fields

Dan Shea

Acrobat 7 allows users to spell check the text contained in form fields and comments, and performing such a check is a great final step before submitting a form or returning an annotated document after a review. After all, it can prevent potential confusion and embarrassment if all of your outgoing comments are error-free.

Enterprise & Government   March 16, 2006

Attach a file to your PDF document

Dan Shea

One underrated feature of PDF is its ability to act as a container for other files. One example of where this could be useful would be attaching the original Word, Excel or other source files to the final PDF document, allowing it to be more readily updated. Since it's possible to attach literally any type of file, the PDF can also act as a secure delivery medium for sensitive or commercial content.

Enterprise & Government   February 06, 2006

Creating a bookmark tree in Acrobat 7

Dan Shea

One of the best things about reading documents is convenience. In particular, a bookmark tree is an excellent addition that provides both a navigational aid and a convenient document overview. This tip explains how to create and modify a bookmark tree.

Enterprise & Government   January 24, 2006

Keyboard navigation in Acrobat 7

Dan Shea

Even the quickest precision mouse users can save time using keyboard shortcuts. The ability to navigate PDF documents using only a keyboard also has the added bonus of being crucial in mouse-free environments. In this tip, Dan Shea outlines several navigational keystrokes.

Enterprise & Government   December 13, 2005

Using the Pan and Zoom Window in Acrobat 7

Dan Shea

If you need to "put things in perspective" with your PDF documents, a neat solution can be to use Acrobat's Pan and Zoom Window. The Pan & Zoom Window provides a small thumbnail view of your current page with basic navigability and zoom control, making it a great way to preview layouts.

Enterprise & Government   November 29, 2005

Your PDF, Take 2: Undo and Redo functions in Acrobat

Dan Shea

More document features than ever before can be added in Acrobat. That's great, but what happens if you make a mistake? Luckily, Acrobat boasts Undo and Redo functions similar to those of word-processing applications such as Microsoft Word to make life just that little bit easier.

Enterprise & Government   November 15, 2005

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Adding a PDF Stamp Comment

OK, so you want to stamp your document. Maybe you need to give reviewers some advice about the document's status or sensitivity. This tip from author Ted Padova demonstrates how to add stamps with the Stamp Tool along with related comments.