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PDF Tips & Tricks Archive

Our tips articles are archived in a series of categories for easy access. Select the category to the left to display only the articles related to that category.

Find references within your PDFs

Dan Shea

Want to find a keyword or phrase quickly in your large PDF using Adobe Acrobat 7? It's easy! Acrobat's "Find" feature made a triumphant return in Acrobat 7, and allows users to carry out simple searches for text within individual PDF documents, much like the "Find" features in Internet Explorer, Firefox or Word. Acrobat's "Search" feature is still alive and well, but in this PDF tip, we'll concern ourselves with its simpler -- lightning-fast -- cousin.

Enterprise & Government   October 18, 2005

Adding Headers and Footers to your PDFs

Dan Shea

Have you found yourself needing to add company letterhead information to an entire document? This can be a time-consuming, tedious process when done manually, but Adobe Acrobat allows you to add headers or footers to any page with a simple menu command. This PDF tip explains.

Enterprise & Government   September 23, 2005

Create Web Page PDFs in Acrobat

Dan Shea

Often, you can find yourself wanting to keep an offline record of a web page: you may be traveling, and won't have internet access, or perhaps you need a static copy of the page for your archives. Either way, Acrobat's web capture feature can be an invaluable addition to your bag of tricks. This PDF tip explains.

Enterprise & Government   September 19, 2005

Highlighting important PDF elements

Dan Shea

When you are reading through a document for research in the hard copy world, you will generally make a copy that you can annotate, to highlight important passages and make your own comments in the margins. Luckily, it's a cinch to translate this into a PDF-driven electronic workflow. This PDF tip explains.

Enterprise & Government   September 06, 2005

Using the 'How To...' panel in Acrobat

Dan Shea

One of the welcome features in Acrobat for PDF newbies is the intuitive 'How To...' panel that occupies its right-hand side of the Acrobat window. One of the best things about this panel is that it's now possible to view instructions without interfering with the manipulation of your document. In other words, you can put the instructions in the panel to use right away. Here are a few quick tips on making the most of the 'How To...' panel.

Enterprise & Government   August 25, 2005

Toolbar Tips

Dan Shea

With all the functions in Acrobat these days, it's easy to get a little lost. Luckily, you can choose to show toolbars that see heavy use or hide toolbars that (as far as you're concerned) just get in the way. You can also move them around and dock them in any of the Acrobat window's borders. Once you're happy with the screen layout, you can even lock the configuration so that it can't be changed accidentally! This PDF tip explains how.

Enterprise & Government   August 18, 2005

Creating bookmarks in Acrobat the easy way

Dan Shea

First, we'll go back to basics: selecting text in PDF documents. Why would you want to do this? Well, perhaps you want to quickly make a document bookmark? Selected text can be used to both set the destination and name a bookmark. Pretty cool, huh? This PDF tip explains how.

Enterprise & Government   August 11, 2005

Including Reader users in email reviews

Dan Shea

Perhaps the best things about PDF is its portability. This portability makes it an ideal document interchange format, and allows users to establish streamlined, intuitive review processes. With Acrobat 7 Professional, it's even possible to bring users of the free Adobe Reader into the loop to make comments or corrections directly to the PDF file. This PDF tip explains how.

Enterprise & Government   August 04, 2005

Adobe Acrobat Accessibility Shortcuts

Dan Shea

Keyboard shorcuts can save a lot of time and effort for those who know how to use them. For people who are blind or have visual disabilities, using a mouse can be inconvenient at best, so shortcuts are essential. This PDF tip offers some crucial keyboard shortcuts for Acrobat's Read Out Loud feature.

Enterprise & Government   July 28, 2005

Creating Backward Compatible PDFs in Acrobat

Dan Shea

PDF is now a very mature technology. After having been around for over a decade, one issue comes up repeatedly: backwards compatibility. If you have taken the plunge and upgraded to Acrobat 7, great! You have access to the latest and greatest in functionality; unfortunately, it doesn't necessarily follow that everyone in your audience is so lucky. What if they are running Reader 6, 5 or even 4? This PDF tip explains how to overcome this common problem.

Enterprise & Government   July 15, 2005

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Features

Adding a PDF Stamp Comment

OK, so you want to stamp your document. Maybe you need to give reviewers some advice about the document's status or sensitivity. This tip from author Ted Padova demonstrates how to add stamps with the Stamp Tool along with related comments.