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Archive: Best Practices & Usability

Editing Text from PDF Files

Ted Padova

When individual characters in a line of text needs to be edited, you can easily change characters with the TouchUp text tool. However, when paragraphs of text need to be edited, an external editor is required.

Enterprise & Government   April 03, 2004

Adding Page Number to PDFs

Ted Padova

When creating PDFs from a layout application, you can easily place page numbers on each page. However, when using different producer applications and merging PDF files, you won't have a chance to add page numbers unless they are uniquely added in the right order in each program that produces the PDFs to be merged together.

Enterprise & Government   April 01, 2004

Redistilling PDFs for Smaller File Sizes

Ted Padova

Acrobat's Optimize for Fast Web view will create pointers for common background data instead of embedding all the data separately on each page.

Enterprise & Government   February 10, 2004

Links in Acrobat 6

Dave Wraight

A quick look at some of the changes that came with Acrobat 6.0, namely, the simple, manual creation of links from selections made in PDF files. This tip details the uses and capabilities of this updated function.

Creative & Print   October 02, 2003

Using Renditions in Acrobat

Dave Wraight

One of the many new features in Acrobat 6.0: the ability to embed multimedia content in PDF files. We detail the uses and capabilities of this updated function.

Creative & Print   September 25, 2003

Using and Setting the Properties of Bookmarks

Dave Wraight

How to use bookmarks and how to set their appearance, colour, font and other properties.

Enterprise & Government   July 10, 2003

Using Links in Acrobat

Richard Crocker

Adjusting the properties of your links is a great way to give your PDFs a style of their own. Some can be just for looks and some can help improve the usability of your PDFs. Link properties include settings such as type, highlight, color, style and magnification.

Enterprise & Government   December 07, 2002

Turning Paper Into Searchable PDFs

Richard Crocker

While Acrobat's Paper Capture plug-in is not going to give you the power to turn an office completely paperless, it's particularly useful for making key data and info available across a network. For example, imagine having information like commonly accessed contracts and documentation on a computer network, instead of locked away as paper in a filing cabinet. This tip introduces you to using Acrobat's Paper Capture plug-in.

Enterprise & Government   December 03, 2002

Using Full Screen Mode in Acrobat

Richard Crocker

If you weren't already aware, Acrobat provide a feature that allows you to view PDFs in 'Full Screen mode.' Going into Full Screen hides some of the general clutter of Acrobat such as toolbars, the titlebar and the menubar. It is particularly useful if you would like to read a document online, if you are using Acrobat to do a presentation, or if you are considering publishing a visually rich document, you want to contain its navigation on the document pages rather than through the use of bookmarks and the Navigation toolbar.

Enterprise & Government   November 21, 2002

Adding Voice Comments to Your PDFs

Richard Crocker

Sometimes its easier to speak something than to write it down -- that's the principle behind the Sound Attachment Tool, one of Acrobat's comment tools. For example, lawyers are renowned for their love of dictaphones, which they wield in place of a pen or a keyboard to update legal documents. After recording their alterations, an assistant will work with this tape and the source document, updating for it for another review process. Generally speaking voice comments can be useful for proofing documents.

Enterprise & Government   October 26, 2002


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Adding a PDF Stamp Comment

OK, so you want to stamp your document. Maybe you need to give reviewers some advice about the document's status or sensitivity. This tip from author Ted Padova demonstrates how to add stamps with the Stamp Tool along with related comments.