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by Omtool, Ltd.

Platform(s): Win
License: Commercial

Application type: Plug-in
Creation & Conversion
Searching & Indexing


Swiftwriter is an Adobe Acrobat plug-in that erases the time and effort required to create, profile and save PDFs into a wide array of document management systems, including Hummingbird’s DM5, iManage ’s WorkSite and Xerox’s DocuShare.

Swiftwriter adds a previously unavailable "Save to DMS" toolbar icon and menu option to PDF viewers so documents can be profiled and saved on the fly, the first time a document is accessed. This one-button convenience streamlines workflows and helps reduce the number of documents that remain untouched in e-mail inboxes or untraceable in arbitrary folders on local and network drives. To boost productivity and reduce the costs associated with broad Adobe Acrobat rollouts, Swiftwriter also allows PDFs to be created instantly from virtually any file format, including Word, Excel and other commonly used law office applications.

The value of a document management system lies in its ability to organize documents in a logical, retrievable manner. Unfortunately, a DMS often becomes a disorganized holding area for documents that enter the system with no valuable meta-data, comments or credentialing information. This typically occurs because of the time and effort that is required to properly profile and archive documents. Previous to Swiftwriter, users who wanted to add a document to a DMS might have to go through multiple steps, including the time-consuming tasks of opening a native DMS client or locating files from the countless folders available on a desktop or network file system.

Swiftwriter is the latest addition to Omtool’s line of legal software designed to help law offices enhance the document messaging and management functionality of technology applications that they rely on every day, including fax, e-mail, time and billing and document management systems. The electronic exchange of documents in the legal environment is an area that is not strongly integrated into legal technology systems such as cost recovery and document management. Omtool’s legal products tightly integrate with these systems to ensure documents that are exchanged electronically are able to be tracked, assigned cost recovery codes and secured according to internal and regulatory policies.

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