Swiftwriter is an Adobe Acrobat plug-in that erases
the time and effort required to create, profile and save PDFs into a wide
array of document management systems, including Hummingbirds DM5, iManage
s WorkSite and Xeroxs DocuShare.
Swiftwriter adds a previously unavailable "Save to DMS" toolbar icon and
menu option to PDF viewers so documents can be profiled and saved on the
fly, the first time a document is accessed. This one-button convenience
streamlines workflows and helps reduce the number of documents that remain
untouched in e-mail inboxes or untraceable in arbitrary folders on local
and network drives. To boost productivity and reduce the costs associated
with broad Adobe Acrobat rollouts, Swiftwriter also allows PDFs to be
created instantly from virtually any file format, including Word, Excel
and other commonly used law office applications.
The value of a document management system lies in its ability to organize
documents in a logical, retrievable manner. Unfortunately, a DMS often
becomes a disorganized holding area for documents that enter the system
with no valuable meta-data, comments or credentialing information. This
typically occurs because of the time and effort that is required to
properly profile and archive documents. Previous to Swiftwriter, users
who wanted to add a document to a DMS might have to go through multiple
steps, including the time-consuming tasks of opening a native DMS client
or locating files from the countless folders available on a desktop or
network file system.
Swiftwriter is the latest addition to Omtools line of legal software
designed to help law offices enhance the document messaging and management
functionality of technology applications that they rely on every day,
including fax, e-mail, time and billing and document management systems.
The electronic exchange of documents in the legal environment is an area
that is not strongly integrated into legal technology systems such as cost
recovery and document management. Omtools legal products tightly
integrate with these systems to ensure documents that are exchanged
electronically are able to be tracked, assigned cost recovery codes and
secured according to internal and regulatory policies.
OK, so you want to stamp your document. Maybe you need to give reviewers some advice about the document's status or sensitivity. This tip from author Ted Padova demonstrates how to add stamps with the Stamp Tool along with related comments.